Risk assessment of backlog

Minimising the Risks

NIFES has carried out Property Appraisals (also known as 6 Facet Surveys or Estatecode Surveys) for many Healthcare clients since the early 1990s. In this time, NIFES has developed an advanced capability to deliver realistic, user-friendly and independent survey results. The full Property Appraisal scope covers Six Facets: Facet 1 – Physical Condition Facet 2 – Functional Suitability Facet 3 – Space Utilisation Facet 4 – Quality of the Environment Facet 5 – Statutory Requirements Facet 6 – Environmental Performance

A risk-based approach to backlog maintenance focuses on the risk factors associated with poor condition and deficiencies in statutory compliance.

The risk adjusted backlog cost is determined using established protocols which NIFES has applied to many situations; we are fully conversant with the derivation and application of this approach.

Outputs are generated on either self-explanatory spreadsheets or proprietary CAFM software systems, such as MiCAD.

NIFES' work addresses each aspect of the process flow chart (below) and provides an easy step-by-step approach to managing backlog:

It is recommended that a detailed survey of all assets be undertaken on a five-yearly basis; this may cover all assets at the same time or, alternatively, survey assets in batches.  Either way, your organisation should ensure that all your assets undergo a detailed assessment every five years.

NIFES' recommended approach is to re-survey 20% of assets (or area) each year, together with a re-evaluation of the other 80% as a review and update. This spreads the cost over a five-year period whilst maintaining current data on an annual rolling basis. The level of detail required for each update depends on the degree of deterioration of the estate and assets, and any proposed changes in facilities or service provision.

Appropriate visual inspections will determine the rate at which assets are deteriorating. Together with an analysis of estate records this will enable an annual reassessment of previous risk assumptions.

For more information, please click here or call Simon Kempton on 0115 984 4944.