Estates and Facilities Asset Registers

Asset registers are the foundation of any sound maintenance programme. They encapsulate all fixed assets via a bespoke FM data base or an excel spreadsheet to provide and inventory to ensure safe, legal and environmental maintenance tasks are completed.

NIFES have provided Asset Registers for a diverse portfolio of clients across multiple sectors including;

• Healthcare including Acute Hospitals
• Education
• Retail
• Manufacturing

NIFES user friendly outputs provide a comprehensive tool for estates and facilities managers.

NIFES understand that all organizations have a different approach to estates management and maintenance. NIFES will work with your delivery team to create a bespoke output which is tailored to your approach and ensure service users are engaged.

The level of asset information collected varies according to each client’s requirements. This results in a comprehensive Asset Register linked with recognised PPM tasks to an agreed maintenance regime.

NIFES asset registers enable efficient maintenance systems for your business; we can also provide a service on validation and verification of maintenance tasks and frequency, in already existing registers.

An asset register is tailored to the client’s requirements – scope, detail and extent of service; it usually includes data in the following categories:

• Unique asset number
• Description of asset
• Manufacturer of asset
• Model or Reference
• Serial number
• Capacity or Rating
• Location of asset
• Position of asset
• System to which asset relates
• Maintenance requirements or tasks
• Schedules and frequency planning

NIFES Methodology

Appraise and analyse existing maintenance systems and approach

• Identify client requirements
• Advise on asset hierarchy, categories and relationships
• Collate relevant statutory documentation for all assets
• Industry standard naming conventions to be utilised
• Create bespoke asset register output in either MS Excel Spreadsheet or FM database.
• Provide detailed programme of survey duties to allow service user notification and minimise disruption of service delivery
• Professional survey team will undertake surveys and ensure a constant liaison with estates teams to make certain all areas are surveyed.
• Appraise the condition and remaining life of each individual asset.
• Present findings and provide training on the use of completed asset register to estates professionals and maintenance teams

NIFES can also off a service to manage the Asset Register on an ongoing basis – reviewing any removals, replacements or new additions.

In addition to the Asset Register – NIFES can provide written PPM schedules for all fixed assets captured to provide a comprehensive maintenance tool. Expenditure and PPM tasks