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Property Consultancy Planned Preventative Maintenance (PPM)

Planned Preventative Maintenance, also commonly known as, scheduled maintenance, is a strategic process or routine to ensure that equipment is continuously looked after. Maintenance tasks are scheduled in, rather than reacting when something goes wrong.

This proactive strategy, when carried out successfully, will reduce the costs through planning; occupancy costs, expensive reactive and energy can all be reduced through this.

Service / Expertise

Generally, a reactive strategy is more costly and also stressful. In most commercial buildings, there is a need for regular maintenance on essential services, ranging from lighting to heating, to networks to CCTV and many more. If one of these services breaks down, it can become a very stressful and expensive experience.

In the short-term it may seem pricier to utilise a PPM schedule, however, in the long run this will save organisations money with this strategy due to equipment being in a well-maintained conditioning, and therefore fewer breakdowns and time taken to repair.

The main benefits of Planned Preventative Maintenance:

  • Reduce costs of maintenance
  • Longer life span of machinery, equipment and services
  • Improve efficiency within the business
  • Increased safety
  • Less reactive and unplanned maintenance or repairs

What NIFES Can Offer

Experts in this field, NIFES have a proven record of delivering bespoke and successful Planned Preventative Maintenance across a number of industries, including:

  • Healthcare including Acute Hospitals
  • Education
  • Retail
  • Manufacturing

With NIFES, PPM schedules will be delivered in a user-friendly excel format – this is because PPM software can require comprehensive training and can often be difficult to understand. In addition, NIFES provide the tools for estates and facilities managers, with an understanding that every team has their own way of working.

To complete this bespoke work, NIFES has a strict procedure to provide optimum results. This will help to create a PPM schedule that works for your business.

The NIFES Methodology

  • Appraise and analyse existing maintenance systems and approach
  • Identify client requirements
  • Advise on asset hierarchy, categories and relationships
  • Collate relevant statutory documentation for all assets
  • Industry standard naming conventions to be utilised
  • Create bespoke PPM output in either MS Excel Spreadsheet or FM Database
  • Appraise the condition and remaining life of each individual asset
  • Assess manufacturers instruction
  • All PPM tasks to be in accordance with SFG20
  • Appraise the condition and remaining life of each individual asset
  • Assess manufacturer’s instructions and incorporate this into a PPM schedule
  • Produce pre planned maintenance tasks for each asset
  • Incorporate all statutory checks into PPM schedules
  • Advise on the cost of implementing each task and overall PPM schedule for budget planning purposes

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For an informal chat about how we can help and what we can offer your business, please get in touch today.

For more information, please contact:

John Baker


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